Interfraternity Council – University of Tennessee

Policies 2020 Fall Recruitment

COVID-19

 

IFC Health and Safety Philosophy surrounding Fall 2020 Recruitment: 

         The University of Tennessee’s Interfraternity Council is committed to the safety and well-being of our Potential New Members and community. Below, we have set forth required guidelines for all participants to follow throughout IFC recruitment. The schedule as well as the health and safety guidelines were made in conjunction with both the University of Tennessee and CDC policies.

 

University of Tennessee Guidelines for Events:

  • These are intended to supplement University-wide policies, CDC/health department guidelines, and the State of Tennessee large event guidelines. These may be subject to change. If changed, IFC will educate expectations for chapters.
    • Attendees are required to maintain social distancing (at least six feet) and wear face masks during all meetings/events as directed.
    • The University will require adherence to local health department and CDC guidelines at all times for meetings/events, unless an exception has been made by UT administration.
    • Organizers should continually assess, based on current conditions, whether to postpone, cancel, or significantly reduce the number of attendees (if possible) for large meetings/events. Virtual and/or hybrid meeting/events are highly encouraged.
    • Currently, meetings/events are limited to 50 attendees or less. This number will likely change as health regulations are adjusted. Organizers may submit an Event Exception Request for meetings/events with more than 50 attendees through the Office of Campus Event Services.
    • While UT Facilities Services will continually clean and disinfect spaces, not all rooms will be cleaned between meetings/events. Organizers and attendees should be cautious of touching surfaces and equipment that has not been disinfected from a previous group.
    • For meetings/events with 50 or fewer attendees, non-UT visitors must submit a Visitor Health Screening Form prior to the event. The sponsoring department hosting the meeting/event is responsible for reviewing each Visitor Health Screening Form and contacting the visitor once a decision has been made. Visitors are required to complete this form each day for the duration of the meeting/event.
    • If an attendee of a meeting/event thinks they may have been exposed to COVID-19, please follow the appropriate steps:
      • Students:
        • Contact the Student Health Center or your primary care provider for next steps on how to get tested and recommendations on self-isolation.
        • Inform your Recruitment Captain, the IFC Advisor (carlheim@utk.edu), or a member of the Recruitment Team (IFKRecruitment@utk.edu) to schedule the remaining recruitment on the zoom platform.
      • Staff/guests contact your primary care provider for next steps on how to get tested and recommendations on self-isolation.

IFC Health and Safety Philosophy surrounding Fall 2020 Bid Day Celebrations:

  • The Interfraternity Council at the University of Tennessee, Knoxville, is dedicated to protecting the general well-being of our community. This includes being proactive in our social event planning to protect our members and surrounding community from the ongoing pandemic of COVID-19. To best protect the health of our members, we have partners with various stakeholders to recommend health and safety procedures for potential new members during the recruitment process, chapters and new members through new member programming, and chapters during the fall 2020 semester. Therefore, the Health and Safety Team (HST) has collected, developed, and organized the following guidelines to be followed by all 21 IFC chapters within our community:

IFC Bylaws:

  • ARTICLE I: Section 1. Basic Expectations
    • The University and the Interfraternity Council have four basic expectations of New Members, Associate Members, Active Members, and Officers of fraternities. These are also expected of Potential New Members of the fraternity system.
  • ARTICLE 5: Section 1: 1. Alcohol and Drugs
    • All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.
  • ARTICLE 6: Section 1. Definition of Recruitment Periods
    • During formal recruitment, the contact between Potential New Members and member fraternities will be organized for the benefit of all participating chapters.
  • ARTICLE 6: Section 3. General Regulations
    • (i) All University regulations will apply during Informal and Formal Recruitment.
    • (iii) The possession, use, sale and/or consumption of alcoholic beverages with the Potential New Member(s) during Recruitment activity/function of any fraternity and/or with any member of a fraternity, or at any entertainment or function sponsored by any individual fraternity member(s) shall be prohibited.
    • (iv) If a Potential New Member is found in violation of the Interfraternity Council Recruitment Regulations, including but not limited to the use of alcohol, missing formal recruitment events without prior notice to the Vice President of Recruitment, or found committing criminal acts, he will be subject to the penalty of not being able to join any fraternity until the start of the next long semester.
  • ARTICLE 6: Section 5. General Provisions
    • (ix) If any Potential New Member is found with alcohol, found consuming alcohol, attends a “Rush Party” or is in violation of any alcohol policy, University Policy, or the Interfraternity Council Constitution & By-Laws he will be unable to join a member fraternity for 90 days. 

Bid Day:

  • All chapters must follow event planning policies through the University of Tennessee, Knoxville. These policies may change, so chapter leadership is tasked with maintaining current policies.
  • IFC will work with OSFL to provide planning and assistance to chapters wanting guidance on how to celebrate new members into their chapter.
    • Virtual Celebrations
    • Small gatherings
    • Extended celebrations over the following week

Important Reminder: